The following reporting requirements should please be observed in compiling monthly new vehicles sales data.
- SALES FIGURES
Sales figures should cover the sales of each make and model during the preceding calendar month.
If however this leaves insufficient time for the returns to be completed and sent in to reach Lightstone Auto by the close-off on a specific date, the data should be supplied as near to the end of the month as possible to enable this to be done.
Importantly, sales must be reported as having been made in the NAAMSA licensing district where the vehicle is to be licensed for use and NOT where the actual sale took place.
It is recommended that NAAMSA Licensing Districts are allocated to new vehicle sales data as per the Postal Code / Licensing District linkage file. To request this file please contact the Lightstone Auto team at [email protected].
Please note that NAAMSA Licensing Districts are demarcated (mapped) according to the HSRC Municipal District region.
Franchise holders are asked to impress on their distributors the necessity for complying strictly with this requirement.
Sales in the various regions must please be recorded against the codes provided here.
- STANDARD LAYOUT
To view the details of the NAAMSA sales reporting template, please click here.
- GOVERNMENT SALES
Sales recorded in this column should be confined to sales made against an official Government purchase order, and to vehicles which will bear a Government, Provincial or other special number.
Tender sales should be reported as Government. Sales of specialised military vehicles must not be included in NAAMSA's sales returns.
| Government Namibia
| Government Swaziland
- SINGLE UNIT SALES
This column is intended for the recording of retail sales registrations resulting from sales made direct by the franchise holder to diplomats and other privileged buyers (other than Government) and for vehicles supplied to the reporting manufacturers' executives or diverted to company fleets, including vehicles leased to company employees.
The code for single units is SIN. All staff, company allowance/finance, pool cars, prototypes and company fleet vehicles should be reported as SINGLE UNITS = SIN.
- RENTAL SALES
With all members now reporting sales to rental companies (e.g. Budget, Imperial, Avis), sales to a rental company should be recorded as shown below:
| Rental Namibia
| Rental Swaziland
- EXPORT SALES
All NAAMSA members must report export sales. Members should please note that sales into SACU countries do not constitute exports and should be treated as domestic in the sense that these appear under the appropriate SACU area coding. The initial destination should be reported by using the appropriate codes available here.
- POSTAL CODE
All NAAMSA members must report the Postal Code of the buyer of the vehicle.
- BUYER PROFILE
All NAAMSA members should report the following Buyer information - Birth date, Gender and Race. The Method of Finance must also be provided.
- TRADE USE
All NAAMSA members must report the Trade Use for Commercial vehicles. Click here for the TRADE USE codes.
- VEHICLE SPECIFICATIONS
Ensure that Lightstone Auto is also on your Media Distribution list when specifications are released to the media for the first time. Please note, Lightstone Auto will not make the specifications available until informed by the OEM or the vehicle is launched.
- DEADLINE FOR SUBMISSION OF RETURNS
The deadline for the submission of sales data for the advance release report is normally 12h00 on the 1st working day of the month following that to which they relate and the deadline for submission of sales data in full detail is 12h00 on the 4th working day of the month and all franchiseholders must please ensure that their returns are delivered in good time to reach Lightstone Auto. Click here for a list of close-off dates for advanced sales data.