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NAAMSA NEW VEHICLE SALES STATISTICS :
EXPLANATORY NOTES AND DEFINITIONS 
AND REPORTING REQUIREMENTS

February 2011

1.GENERAL
In order to expedite the publication and distribution of the monthly NAAMSA new vehicle sales statistics, NAAMSA members and other reporting agencies are asked to observe the following arrangements for the submission of manufacturer's monthly new vehicle sales data.
1.1Detailed monthly new vehicle sales input data should be submitted direct to NAAMSA's data processing service provider, Lightstone Auto
 
Lightstone Auto Lightstone Auto
P O Box 7760 SASFIN PLACE, 56 Mangold Street
Newton Park, P.E., 6055 Newton Park
  PORT ELIZABETH, 6045
 
Attention: Mr Allin Padayachee  
Email: AllinP@lightstone.co.za
 
Telephone number : (041) 364-0211
Telefax number : (041) 365-0959
 
1.2The sales return data should be sent to Lightstone Auto via electronic file transfer (FTP), email or by fax.

The deadline for submission of new vehicles sales data to Lightstone Auto is per close-off dates in the NAAMSA web site at www.naamsa.co.za and in conjunction with item 2.12 of this document.

Click here for a list of close-off dates for advanced sales data.
2.NEW VEHICLE SALES REPORTING REQUIREMENTS
The following reporting requirements should please be observed in compiling monthly new vehicles sales data.
2.1SALES FIGURES
Sales figures should cover the sales of each make and model during the preceding calendar month.
If however this leaves insufficient time for the returns to be completed and sent in to reach Lightstone Auto by the close-off on a specific date, the data should be supplied as near to the end of the month as possible to enable this to be done.
2.2AREAS
Importantly, sales must be reported as having been made in the NAAMSA licensing district where the vehicle is to be licensed for use and NOT where the actual sale took place.

It is recommended that NAAMSA Licensing Districts are allocated to new vehicle sales data as per the Postal Code / Licensing District linkage file, which is available for download on the Autostats website.

Please note that NAAMSA Licensing Districts are demarcated (mapped) according to the HSRC Municipal District region.
Franchise holders are asked to impress on their distributors the necessity for complying strictly with this requirement.
Sales in the various regions must please be recorded against the codes provided in sections 3 and 4 of this guide.
2.3STANDARD LAYOUT
For details pleas see section 6 of this guide.
2.4GOVERNMENT SALES
Sales recorded in this column should be confined to sales made against an official Government purchase order, and to vehicles which will bear a Government, Provincial or other special number.

The code for Government sales is GTR for South Africa.. See section 4 for government codes for other SACU countries. Tender sales should be reported as Government. Sales of specialised military vehicles must not be included in NAAMSA's sales returns.
2.5SINGLE UNIT SALES
This column is intended for the recording of retail sales registrations resulting from sales made direct by the franchise holder to diplomats and other privileged buyers (other than Government) and for vehicles supplied to the reporting manufacturers'  executives or diverted to company fleets, including vehicles leased to company employees.  The code for single units is SIN.  All staff, company allowance/finance, pool cars, prototypes and company fleet vehicles should be reported as SINGLE UNITS = SIN.
2.6RENTAL SALES
With all members now reporting sales to rental companies (e.g. Budget, Imperial, Avis), sales to a rental company should be recorded under this heading.

Importantly, irrespective of whether vehicles are supplied to rental companies direct by the manufacturer or via dealers - all sales to rental companies must be reported and reflected under the heading "RLR" for South Africa.  See section 4 for rental codes for other SACU countries.

2.7EXPORT SALES
All NAAMSA members must report export sales.  Members should please note that sales into SACU countries do not constitute exports and should be treated as domestic in the sense that these appear under the appropriate SACU area coding as per section 4 of this guide. Importantly, exports of vehicles to other countries should be reported as wholesales. The initial destination should be reported by using the appropriate codes available in section 3 of this guide.
2.8POSTAL CODE
All NAAMSA members must report the Postal Code of the buyer of the vehicle.
2.9BUYER PROFILE
All NAAMSA members should report the following Buyer information - Birth date, Gender and Race. The Method of Finance must also be provided. Click here for the NAAMSA retail sales reporting template.
2.10TRADE USE
All NAAMSA members must report the Trade Use for Commercial vehicles. Click here for the NAAMSA retail sales reporting template. Click here for the TRADE USE codes.
2.11VEHICLE SPECIFICATIONS
Ensure that Lightstone Auto is also on your Media Distribution list when specifications are released to the media for the first time. Please note, Lightstone Auto will not make the specifications available until informed by the OEM or the vehicle is launched.
2.12DEADLINE FOR SUBMISSION OF RETURNS
The deadline for the submission of sales data for the advance release report is normally 12h00 on the 1st working day of the month following that to which they relate and the deadline for submission of sales data in full detail is 12h00 on the 4th working day of the month and all franchiseholders must please ensure that their returns are delivered in good time to reach Lightstone Auto. Click here for a list of close-off dates for advanced sales data.
2.13AUTOPULSE SUBSCRIPTIONS AND DETAILS OF NEW VEHICLE SALES REPORT SERVICE FOR SUBSCRIBERS
Sales are compiled and published on a monthly and annual basis for the information of and use by NAAMSA members and subscribers.  Complimentary copies are made available to the media  and other organisations which do not use them for commercial purposes.  The said statistics are normally sent to subscribers on or about the 10th business day of each month.

To meet the needs of the motor vehicle trade and industry, Lightstone Auto, independent service provider to NAAMSA, distributes an advance new vehicle sales report service which sets out the national sales of passenger cars and commercial vehicles by respective manufacturer and vehicle type.  The advance new vehicle sales report service has proved particularly useful to those companies which require urgent details of the national sales of new vehicles by manufacturer and vehicle type.

Details of NAAMSA new vehicle sales reporting service and annual subscriptions can be found at this page.

Any further inquiries regarding the procedural requirements and/or reporting format of the NAAMSA sales statistics should please be directed to the NAAMSA offices, contact details for which may be found at http://www.naamsa.co.za/contact/

N.M.W. VERMEULEN
DIRECTOR

Data maintained and processed by Lightstone Auto, independent service provider to NAAMSA   |   DISCLAIMER   |   © Copyright